Pay Pilot
Streamline Your Consulting Operations
A Smarter Way to Manage Time, Clients, Invoicing & Payroll
Pay Pilot is an all-in-one consultant operations management platform developed by ATEK IT to help IT consulting firms, professional services agencies, and staffing companies streamline their back-office processes.
Built to eliminate complexity, reduce overhead, and scale with you Pay Pilot brings clarity and control to your daily operations.
See Pay Pilot in Action
Admin Dashboard
Complete overview of all consultants, projects, and financial metrics in one centralized dashboard.
Mobile Access
Time tracking and project updates on-the-go with our responsive mobile interface.
Built by Consultants, for Consultants
Running a professional services business shouldn't mean juggling spreadsheets, chasing timesheets, or manually tracking payments. With PayPilot, you get an intelligent system designed to automate and simplify every step—from logging hours to generating payroll.
Who Is Pay Pilot For?
Everything You Need in One Platform
Time Tracking & Timesheet Management
Weekly, biweekly, or monthly time entry with consultant self-logging and smart reminders.
Client & Project Management
Add unlimited clients and assign multiple projects with custom billing rates.
Invoicing & Payment Reconciliation
Auto-generate invoices from approved timesheets with payment tracking.
Payroll Management
Automatic payroll calculation with advances, deductions, and tax factors.
Smart Reminders & Notifications
Email and in-app notifications for pending submissions and overdue approvals.
Real-Time Reports & Data Export
Comprehensive reporting with consultant productivity and earnings summaries.
Role-Based Access Control
Secure dashboards for admins, consultants, and clients with appropriate permissions.
H1-B Visa Lifecycle Management
Comprehensive visa management system with automated reminders, secure document handling, and centralized employee profiles for complete immigration status tracking.
Green Card Process Tracking
End-to-end green card process management with smart notifications, attorney communication tools, and intuitive stage tracking dashboards.
Works with Your Existing Tools
Zoho Books
Invoice syncing and accounting
QuickBooks
Payment matching and reconciliation
Banking Systems
CSV upload or custom webhook
HR/Payroll Tools
Data export or API integration
The Smart Choice for Modern Consulting
Purpose-Built
Designed specifically for consulting and services businesses
Highly Configurable
Adapts to your workflows, not the other way around
Secure & Scalable
Cloud-native, encrypted, and ready for growth
Deploy in Days, Not Weeks
PayPilot is a fully developed, production-ready SaaS platform. Our implementation process is streamlined to ensure your team is up and running with minimal delay.
Initial Discovery
Understand your team structure, billing rules, and preferred integration needs.
Configuration & Access Setup
Define roles, assign user permissions, and configure project/client mappings.
Custom Integration
Connect to your preferred accounting tools or bank systems via API, CSV, or webhook.
Training & Handover
Walkthroughs for Admin, Consultant, and Client roles with detailed documentation.
Most teams go live within 5–7 business days.
Need it sooner? We offer accelerated onboarding for urgent deployments.
Real Results from Real Clients
Midwest Tech Consulting Firm
Reduced payroll cycle from 5 days to 2 hours
Global Staffing Agency
Automated timesheet entry across 100+ consultants
Creative Services Studio
Replaced manual invoicing with client-verified billing
See Pay Pilot in Action
Experience the platform with a free demo customized for your business needs. No commitment. Just clear, powerful solutions.